Last updated: 01/01/2023
Company: Quantum by QGroup  ("we," "us," or "our")
Website: www.qbyqgroup.com

Quantum by QGroup is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with our recruitment services, visit our website, or apply for job opportunities through us. We comply fully with the UK GDPR, EU GDPR, Data Protection Act 2018, and all applicable privacy regulations.

Quantum by QGroup is a recruitment and talent consultancy specialising in high-growth technology sectors. We help candidates and clients connect through transparent, data-driven hiring processes.

If you have any questions about this policy, you can contact us at:
Email: info@qbyqgroup.com
Address:  Na Zjeździe 11, 30-527 Kraków, Poland
Telephone: +44 (0) 7770 960505

We may collect and process the following categories of personal data:

• Name, email, phone number, address
   
• CV/resume, skills, work history, qualifications
   
• Employment preferences and salary expectations
   
• Interview notes, assessments, and recorded video interviews
   
• LinkedIn or other public professional information
   
• Right-to-work documentation (where required)
   

• Name, job title, business email, business phone
   
• Company information
   
• Hiring requirements and feedback on candidates
   

• IP address, browser type, device information
   
• Behaviour tracking (page visits, time on site)
   
• Contact forms and enquiry messages
   
• Automated logs from our CRM and AI tools
   

We do not intentionally collect sensitive data (e.g., health, ethnicity, biometrics).
If such information is shared voluntarily, it will be deleted unless required for compliance.

We collect your data through:

• Direct applications via our website
   
• CV submissions and speculative enquiries
   
• Email/phone conversations
   
• LinkedIn or publicly available sources
   
• Referrals
   
• Third-party job boards (where you have applied through them)
   
• Our CRM and recruitment automation tools
   
• Recorded interviews (with your explicit consent)
   

We use your data for the following purposes:

• To assess your suitability for roles
   
• To match you with job opportunities
   
• To share your profile with clients (only with your consent)
   
• To manage interviews, scheduling, and feedback
   
• To maintain accurate recruitment records
   
• To contact you about future relevant roles
   

• To provide recruitment services
   
• To recommend suitable candidates
   
• To manage ongoing communication
   
• To build a hiring strategy tailored to business needs
   

We rely on:

• Legitimate interests – providing recruitment services
   
• Consent – when sharing your data with clients
   
• Contractual necessity – when entering agreements
   
• Legal obligation – compliance with employment and tax laws
   

We take data security seriously. We use:

• Encrypted servers
   
• Secure CRM systems
   
• Multi-factor authentication
   
• Access controls limiting who can view your data
   
• Regular security audits
   

We store data within the UK/EU or in secure, GDPR-compliant cloud environments.

We keep personal data only as long as necessary:

• Candidates: up to 3 years of inactivity (longer with ongoing consent)
   
• Clients: up to 7 years for compliance and accounting
   
• Marketing enquiries: up to 2 years
   
• Recorded interviews: retained only with explicit consent and deleted when no longer required
   

You can request deletion at any time.

We may share personal data with:

• Potential employers (only with consent)
   
• Background check providers (if required)
   
• CRM, analytics, and communication platforms
   
• Cloud hosting providers
   
• Legal or regulatory authorities where required by law
   

We never sell or lease your personal data.

You have the right to:

• Access your personal data
   
• Rectify inaccurate or incomplete data
   
• Erase your data (“right to be forgotten”)
   
• Restrict processing
   
• Object to processing
   
• Request data portability
   
• Withdraw consent at any time
   
• Lodge a complaint with the ICO (UK) or your EU regulator
   

To exercise these rights, contact:
info@qbyqgroup.com